Howto PHYSnet Webmail

Introduction

The PHYSnet provides the groupware Horde Webmail as PHYSnet Webmail at https://webmail.physnet.uni-hamburg.de to support you in your daily business.
Despite the self-explaining GUI and the comprehensive built-in help window there might be one or another feature you will want to have illustrated. For this reason we created this partial documentation for you.
Please do not hesitate to contact us if there are further questions.

The Horde Webmail is a modular groupware. Below you can find the modules used by the PHYSnet Webmail; the names in braces are the ones used by the Horde developers.

PHYSnet Webmail supports widespread techniques like ics files and ActiveSync for synchronization of calendar and tasks on mobile devices and desktop clients with the server. Here you can find a list of issues experienced with several sync clients. Collaborative working of PHYSnet users is being encouraged as users can create calendars and share these by granting dedicated access privileges.



We encourage you to experiment a little. As long as you do not click any Delete button no data should get lost :)

Content

  1. Synchronizing PHYSnet Webmail and your iPhone
  2. Synchronizing PHYSnet Webmail and OS X Applications
  3. Create a Shared Calendar
  4. Synchronizing PHYSnet Webmail and Thunderbird Lightning Calendar
  5. Synchronizing PHYSnet Webmail and Thunderbird Address Book
  6. Remove Empty Trash Button (only in Basic view)
  7. Show inbox after login

  1. Synchronizing PHYSnet Webmail and your iPhone

    2. iPhone Activesync pic 01 iPhone Activesync pic 02 iPhone Activesync pic 03 iPhone Activesync pic 04
    Tip Settings > Mail, Contacts, Calendars > Add Account Tip Exchange Enter
    • Email: an e-mail adress
    • Server: webmail.physnet.uni-hamburg.de
    • Username: your PHYSnet username
    • Password: your PHYSnet LDAP password
    and tap Next     		Choose to synchronize Calendars and Reminders and then save.

  2. Synchronizing PHYSnet Webmail and OS X Applications

    3. OS X's iCal allows to use principals so you do not have to create CalDAV subscriptions for every calendar and tasklist, you will be given all you have access to.
    OS X Calendar Sync pic 01 OS X Calendar Sync pic 02
    Copy the CalDAV Account URL in the Subscription tab. Create an account in your iCal preferences using CalDAV, your username and password and the copied address.
    It may be necessary to restart the calendar in order to be able to see all subscribed calendars.

    Now you are ready to synchronize all of your calendars and tasklists. Unfortunately it is not possible to synchronize PHYSnet Webmail notes with OS X Notes. You may use imap synchronization instead.

  3. Synchronizing PHYSnet Webmail and Lightning

    4. If you prefer to use Thunderbird as a local email client you can still have your PHYSnet Webmail Calendar synchronized by using CalDAV within the Lightning Add-On.

    Lightning Calendar Sync pic 01 Choose the calendar you want to synchronize in the "My Calendars" menu and enter the menu for editing the calendar.
    Lightning Calendar Sync pic 02 Copy the CalDAV Account URL in the Subscription tab.
    Lightning Calendar Sync pic 03 Create an new calendar on the network in your Lightning using CalDAV and the copied address.
    In the next section you can choose any calendar name, calendar color and email address. After finishing the installation you may be requested to enter your PHYSnet Webmail username and password.

    Please make sure that the time zone settings in PHYSnet Webmail correspond to the time zone settings in Lightning. You can turn off missed reminders which keep popping up in the Lightning settings.

  4. Create a Shared Calendar

    5. Create a Shared Calendar pic 01 The menu "My Calendars" shows all your calendars.
    Create a Shared Calendar pic 02 This adds a new calendar owned by you.
    Create a Shared Calendar pic 03 Choose a title and voluntarily a description. If you like you can customize the color by clicking on the emphasized button.
    Create a Shared Calendar pic 04 The sharing options are set in the tab "Sharing".
    Create a Shared Calendar pic 05 You can allow a user to delete events in the "advanced sharing options".
    Create a Shared Calendar pic 06 Last but not least save your settings.
    Create a Shared Calendar pic 07 The shared calendar is presented to the authorized user in the "Shared Calendars" section. Events of this calendar are displayed in the color chosen by you.

    If you prefer to use Thunderbird as a local email client you can still have your PHYSnet Webmail Address book synchronized by using CardDAV within the Lightning and SOGo Connector Add-On.

  5. Synchronizing PHYSnet Webmail and Thunderbird Address Book

    6. CardDAV Sync pic 01 CardDAV Sync pic 02
    Download the "SOGo Connector Thunderbird extension" for your Thunderbird version from http://www.sogo.nu/downloads/frontends.html. Please make sure to have installed the Lightning AddOn. Install the "SOGo Connector Thunderbird extension" from file.
    Create a Shared Calendar pic 01 The menu "My Calendars" shows all your calendars.

  6. Remove Empty Trash Button (only in Basic view)

    7. Empty Trash pic 01  
    Empty Trash pic 02 You can remove the button at Preferences > Mail > Deleting and Moving Messages by disabling the checkbox.
    Don't forget to save your settings :)
    Empty Trash pic 03

  7. Show inbox after login

    8. As default the portal is shown after logging into PHYSnet Webmail. If you wish to show your inbox instead just go to <Preferences> <Global Preferences> <Display Preferences> and choose "Mail" in the dropdown menu at "What application should Portal display after login?".
    Login Mail
    Do not forget to save your new settings :)